The Executive Personal Assistant provides high-level administrative and operational support to senior leadership. This role ensures efficient scheduling, communication management, task coordination, and confidential handling of executive matters.
Key Responsibilities
- Manage executive calendar, appointments, and travel arrangements as needed
- Screen and respond to emails, calls, and correspondence
- Prepare reports, presentations, and meeting materials
- Coordinate meetings, agendas, and follow-ups
- Handle confidential information with discretion
- Manage personal and professional tasks as assigned
- Liaise with internal teams, partners, and clients
- Track projects and ensure deadlines are met
- Organize documents and maintain structured filing systems
Required Qualifications
- Proven experience as an Executive Assistant or Personal Assistant
- Strong organizational and multitasking skills
- Excellent written and verbal communication
- High level of confidentiality and professionalism
- Proficiency in productivity tools (Google Workspace, Microsoft Office)
- English is the primary language
Preferred Skills
- Experience supporting C-level executives
- Project management capabilities
- Financial tracking or bookkeeping familiarity
- Ability to anticipate executive needs proactively
- Ability to speak and write in multiple languages i.e. Spanish, French, Korean) is preferred, but not required